How to Become a Facilities Manager in 2025
What Does a Facilities Manager Do?
Facilities managers are the unsung heroes who keep buildings and properties running smoothly. They're responsible for the upkeep, maintenance, and safety of a variety of facilities, from office buildings and schools to hospitals and shopping centers. Think of them as the people behind the scenes making sure the lights are on, the HVAC is working, and the grounds are well-maintained. This makes it an appealing career for individuals who enjoy problem-solving, organization, and ensuring things function correctly.
At its core, a facilities manager's job is to oversee the operation and maintenance of a building or group of buildings. This involves a wide range of tasks, including managing budgets, coordinating repairs, supervising staff, and ensuring compliance with safety regulations. A key part of their role is preventive maintenance; they schedule regular inspections and maintenance to catch potential problems before they become big, expensive headaches. A facilities manager might work with contractors on larger projects like renovations or upgrades.
To clarify, a "facility" can be any type of building or property that requires upkeep. Facilities management, therefore, encompasses all activities related to the care and maintenance of these properties. What makes this career path appealing is the variety of work. One day might be spent reviewing bids for a new roofing project, and the next could involve inspecting the fire suppression system. Another attractive aspect is knowing your work directly contributes to a safe and comfortable environment for the building's occupants. For more information on property management, it's beneficial to review resources like those found on the Institute of Real Estate Management's homepage: https://www.irem.org/.
Facilities Manager Educational & Certification Requirements
A career as a Facilities Manager often requires a blend of education, experience, and professional certifications. While there isn't one single path to becoming a Facilities Manager, certain academic backgrounds and credentials can give you a competitive edge.
Many Facilities Managers hold a bachelor's degree in fields like business administration, engineering (especially mechanical or electrical), construction management, or facilities management itself. A solid academic foundation provides the necessary skills in areas like budgeting, project management, building systems, and regulatory compliance. Some community colleges offer associate degrees or certificate programs in facilities management that can serve as a starting point.
Beyond formal education, professional certifications can significantly boost your career prospects. Several organizations offer certifications relevant to facilities management. The International Facility Management Association (IFMA) offers the Certified Facility Manager (CFM) credential, a globally recognized certification that demonstrates competency in core facilities management skills. You can explore IFMA's website to learn more about the CFM and other credentials they offer.
Another popular certification is the Facilities Management Professional (FMP) credential, also offered by IFMA. This certification focuses on building foundational knowledge and skills, making it a good choice for those newer to the field. In addition, organizations such as the Building Owners and Managers Institute (BOMI) offer certificates in areas such as property management and building systems maintenance. Gaining a certification usually involves meeting specific educational and experience requirements, completing a training program, and passing an exam. Check their home pages to verify current requirements for these certifications.
Step-By-Step Guide to Becoming a Facilities Manager
A Facilities Manager is responsible for the upkeep and smooth operation of buildings and grounds. This role blends technical knowledge with managerial skills. It involves a variety of tasks, from overseeing maintenance and repairs to managing budgets and ensuring regulatory compliance. If you are interested in a career where you can solve problems, lead teams, and make a tangible impact on how organizations function, facilities management might be a good fit.
So, how can you begin your path to becoming a Facilities Manager? The following steps give you a guideline to pursue this role.
Step 1: Gain Relevant Education.
While a specific facilities management degree isn't always a requirement, a related bachelor's degree is a valuable asset. Consider fields such as:
- Business Administration: Provides a strong foundation in management principles, finance, and operations.
- Engineering: Offers technical knowledge related to building systems and infrastructure.
- Construction Management: Gives insights into building processes and project management.
Some schools offer facilities management degree programs now, too. Researching programs at local colleges is beneficial. Also look at online programs that may fit your schedule better. A college degree is a starting point, and additional training is always helpful.
Step 2: Obtain Practical Experience.
Experience in a related field is extremely beneficial. Look for entry-level positions in:
- Maintenance: Provides hands-on experience with building systems.
- Property Management: Introduces you to the operational aspects of building management.
- Construction: Exposes you to building processes and project coordination.
These roles offer opportunities to learn about building systems, develop problem-solving skills, and gain a feel for the day-to-day challenges of facilities management. Internships are an option. Volunteering at community facilities is also a great way to gain experience.
Step 3: Pursue Professional Certifications.
Certifications demonstrate your knowledge and commitment to the field. Look at these:
- Certified Facility Manager (CFM): Offered by the International Facility Management Association (IFMA). This certification is broadly recognized and respected. Visit IFMA's website for certification requirements: https://www.ifma.org/
- Facility Management Professional (FMP): Also offered by IFMA. This is a good starting certification.
These certifications require a combination of education, experience, and passing an examination. They demonstrate that you have a specific level of expertise in the facilities management field.
Step 4: Develop Key Skills.
Facilities Managers need a diverse set of skills:
- Technical Skills: A basic knowledge of HVAC, electrical, plumbing, and other building systems.
- Management Skills: Ability to plan, organize, lead, and control resources.
- Communication Skills: Capacity to communicate effectively with staff, contractors, and stakeholders.
- Problem-Solving Skills: Aptitude for identifying and resolving issues quickly and efficiently.
- Financial Skills: An comprehension of budgeting and cost control.
Improve these skills through training courses, workshops, and on-the-job experience. Networking with other facilities managers is also beneficial.
Step 5: Network and Seek Opportunities.
Attend industry events, join professional organizations, and connect with other facilities managers. Networking can provide valuable insights, job leads, and mentorship opportunities. Look for entry-level facilities management positions or assistant facilities manager roles to gain experience and work your way up.
Step 6: Stay Updated.
The field of facilities management is continually adapting with new technologies and regulations. Stay informed about industry best practices, technological advancements, and changes in building codes. Subscribing to industry publications, attending conferences, and continuing your education will keep you current and competitive.
How To Network As a Facilities Manager
Networking is key to career growth as a Facilities Manager. It opens doors to new opportunities, provides valuable insights, and helps you stay current with industry trends. Think of networking as building relationships with people who can support your career and vice versa.
One important step is attending industry events. Look for conferences, workshops, and seminars organized by groups like the International Facility Management Association (IFMA). Check out their website for details: https://www.ifma.org/ These gatherings provide excellent opportunities to meet other facilities managers, learn about new technologies and best practices, and exchange ideas. Don't be afraid to introduce yourself, ask questions, and share your own experiences. Collect business cards and follow up with the people you meet afterward.
Another avenue for growing your network is through online platforms. LinkedIn is particularly useful for connecting with professionals in your field. Join facilities management groups, participate in discussions, and share relevant articles or insights. You can also reach out to individual professionals whose work you admire and ask for an informational interview. These interviews are a great way to learn about different career paths and get advice from experienced facilities managers. Remember to always be respectful of people’s time and express your gratitude for their help. By actively participating in the facilities management community, both online and offline, you can build a valuable network that supports your career aspirations.
Actionable Tips & Resources For Aspiring Facilities Managers In 2025
Becoming a Facilities Manager requires a blend of education, experience, and specific skills. If you're aiming for this career path in 2025, focus on building a solid foundation now. Begin by researching typical job postings for Facilities Managers to identify common requirements. You'll probably see a mix of educational backgrounds and work history.
One common path is obtaining a bachelor's degree in a relevant field. Obvious choices include facilities management, construction management, engineering (mechanical, electrical, or civil), or even business administration. Coursework in project management, building systems, and finance will prove useful. Supplement your degree with professional certifications like the Certified Facility Manager (CFM) credential from the International Facility Management Association (IFMA): https://www.ifma.org/ . These certifications demonstrate your knowledge and commitment to the profession.
Gain practical experience through internships or entry-level positions in related fields. Look for opportunities in building maintenance, property management, or construction. Hands-on experience with building systems, budget management, and vendor negotiations is invaluable. Spend time developing your communication and leadership abilities, as you'll often be working with diverse teams and coordinating various projects. Keep current with industry trends by reading trade publications and attending industry events. Learn about new technologies and sustainable practices in facility management.
Continuously seek opportunities for professional growth. Attend workshops, conferences, and online courses to expand your skillset and stay informed about best practices. Explore resources provided by organizations like the Building Owners and Managers Association (BOMA): https://www.boma.org/. Networking with other professionals in the field can provide valuable insights and opportunities. A professional mentor can also assist you to obtain your career goals.